College of Education and Allied Studies

DEADLINES IN BRIEF

May - June, 2004

MAY, 2004
May 3	1) All purchase requests over *$25,000 (must be submitted with complete specifications for bidding unless an established contract will be utilized.) (*Requires written approval by appropriate Vice President and the President.); 2) all purchase requests for contracts over *$5,000; and 3) all purchase requests for design services for modular furniture for this fiscal year
May 3	Fall, 2004 “Wrap” due to Curriculum and Academic Programs.
May 3	Fall, 2004 Distance Learning Proposal due to Roberta Maggi, Contra Costa Campus (copy to Matt Evans).
May 3	All Fall, 2004 courses input into SAIL.
May 3	5/3-6/4/04 – Registration for Summer, 2004.
May 5	University Committee’s recommendations on promotion candidates due in the Office of the Provost and Vice President, Academic Affairs.
May 7	ON HOLD FOR 2004-2005: Final decisions by COC on 2004-2005 CEAS Incentive Program (Preparation of Publications/Assigned Time) due into Assistant.
May 14	Tentative date that College Deans discuss requests to recruit for full-time faculty positions for 2005-2006 in group meetings with the Provost and Vice President, Academic Affairs. Discussions may continue into the summer.
May 7	Fall Quarter, 2004 book and supply order due in the Pioneer Bookstore.
May 7	Charge back work orders for 2003-2004 due into Facilities Management from the Associate Dean.
May 10	College Dean’s recommendations on candidates for 3^rd, 4^th, and 5^th year retention are due in the Office of the Provost and Vice President, Academic Affairs.
May 14	ON HOLD FOR 2004-2005: Instructionally-Related proposals due into the Assistant Dean.
May 14	All Department and College committee representatives for 2004-2005 due into the Assistant Dean.
May 14	Payday for Students, Non-Rostered Employees.
May 14	Outstanding graduate student recipients for commencement reception ceremony to be given to the Associate Dean.
May 14	Last day to submit University Thesis to Academic Programs and Graduate Studies Office.
May 16	Student Honor’s Convocation (Dean’s Office Representative) and Reception.
May 17	Last day to withdraw without Enrollment Services approval.
May 21	CEAS softball game – hosted by the Department of Kinesiology and Physical Education.
May 21	Fall Quarter, 2004 book and supply orders due in the Pioneer Bookstore.
May 21	Faculty evaluation for service step increases (SSI) for eligible faculty due into the Dean. (Policy: http://www.csuhayward.edu/OAA/ssi.pdf)
May 24	Notify 2004-2005 PTR candidates of submission deadlines (Dean’s Secretary).
May 24	Payroll First Submission Date.
May 28	Payday
May 28	Payroll Second Submission/email by 10:00 a.m.
May 28	Assigned time reports to be submitted to the Dean from the Chairs.
May 28	Supervisors are required to complete performance appraisals of all non-faculty bargaining unit employees. Appraisals shall evaluate performance during the period from May 1, 2003 through April 30, 2004.
May 31	Performance Appraisals for all staff and management employees due into Human Resources (WA 615).
May 31	Memorial Day Observed (University Closed).
JUNE, 2004
June 1	Candidates being considered for tenure are notified of decision.
June 1	Candidates for 3^rd, 4^th and 5^th year retention are notified of decision.
June 1	Evaluations of tenured faculty (post-tenure review) (http://www.csuhayward.edu/OAA/teneval.pdf) due in the Office of the Provost and Vice President, Academic Affairs.
June 1	Non-rostered employee time reports due into Payroll before 10:00 a.m.
June 2	Departmental requisitions due into purchasing on equipment maintenance contacts for 2004-05. (Equipment maintenance contracts for 2003-04 expires on 6/30/04.)
June 2	All purchase requests for purchases for $5,000 to $24,999. (*Requires written approval by appropriate Vice President.) All requisitions due into purchasing for contracts under $5,000.
June 4	Two (2) requests due to Associate Dean from all Departments and College Committees: 1) 2003-2004 Strategic Plan Progress Reports, and 2) 2004-2005 Departments and College Committees Goals and Objectives.
June 4	Cutoff for all completed charge back work orders for 2003-2004 (no exceptions) to be submitted to the Purchasing office.
June 4	Storeroom supplies/orders are to be submitted to the Receiving office.
June 4	Urban Teacher Academy Progress Report(s) to be submitted to the Dean.
June 6	Last day of classes.
June 7	6/7-6/13 – Final examination week – Spring quarter 2004.
June 11	All charges to University Stores & Duplicating Services for the current fiscal year. 1) All Office Depot orders. 2) Last day to use your University credit card for expenditures to be charged to current fiscal year. NOTE: Please do not use credit cards again until July 1, 2004 for charges to the next fiscal year.
June 11	Commencement Speaker’s Reception.
June 12	Commencement.
June 14	6/14 – 6/20 – Academic recess.
June 15	Non-rostered employee/time vouchers due into Payroll by 10:00 a.m.
June 15	Candidates being considered for promotion are notified of decision.
June 15	Payday for students, non-rostered employees.
June 15	Periodic evaluations of temporary faculty (http://www.csuhayward.edu/OAA/pept.pdf) are due in the Office of the College Dean.
June 15	Last day for faculty to submit Spring Quarter 2004 grade rosters to the Records office by 12:00 noon.
June 15	College and department committee membership acknowledgement completed by the Dean and Assistant Dean.
June 18	Two (2) copies of faculty performance reviews, including summaries of student evaluations and periodic evaluations of temporary faculty, F/T and P/T, (http://www.csuhayward.edu/OAA/pept.pdf) are to be submitted to the Office of the Dean.
June 23	6/23-7/8/2004 – Add/drop and late registration for Summer, 2004.
June 21	Classes begin for Summer quarter, 2004.
June 24	Payroll – first submission date.
June 25	Deadline for Limited Purchase Orders and cash payment vouchers to be submitted to the Purchasing Office.
June 30	Payroll – second submission via email prior to 10:00 a.m.
June 30	Payday.
June 30	All equipment maintenance contracts expire. Requisitions due into purchasing from Associate Dean.
June 30	Performance Appraisals for MPP employees must be completed by all appropriate managers by June 30, 2004, and will cover the period beginning on July 1, 2003.